Entry Aids for Text Items in Purchasing Document

When creating purchasing document, the relevant G/L account is automatically determined by plant, movement type and the valuation class that derived from the material master data. However, when a text item (without material master data) is input, how can system know which valuation class to use?

There is a "Entry Aids" setting in configuration which will help system determine the valuation class. This entry can be found in IMG -> Material Management -> Purchasing -> Material Master. As shown below:

And configuration is like this:

Each material group is assigned a valuation class and purchasing value key.

At the time of data entry, if you enter a stock material, the valuation class will be copied from the material master data - accounting view.

If a text item is entered, then the valuation class and purchasing value key will be copied from the mentioned configuration.

InfoUpdate Indicator in the Purchasing Document

The InfoUpdate indicator in the Purchasing Document controls how the material Info-record is updated based on the document information. In purchase order, this indicator can be found in the Item detail data under the Material Data tab:

In certain cases we may want to remove this indicator by default so that the info-record would not be updated automatically. This can be controlled via following configuration:

1. Go to IMG -> Material Management -> Purchasing -> Environment Data -> Define Default Values for Buyers.

 

2. Click the "Settings for Default Values" to define default values for each buyer group.

Remove the value of Purchase Order in the "Info record update" section.

3. Then you assign the buyer group to each user in the user profile -> parameters with parameter EVO. This can be done in transaction SU01.

Save the changes.

Now try to create the Purchase Order again and you should see the InfoUpdate indicator is blank now.

Keep in mind the order price history is always updated even if the InfoUpdate indicator is not set.

For more information of the usage of InfoUpdate indicator in purchasing document you can click here.